Sentinel Intelligence · The data portal behind every engagement
Sentinel Intelligence is the live, structured data layer beneath every assessment, inspection, trade visit, and engineering report we touch. Seven integrated modules turn years of building activity into a single queryable record, readable by every stakeholder, refreshed continuously.
Single source of truth
Most multi-family buildings in BC are managed from a patchwork of static reports, email threads, and binders that get re-keyed every time a manager changes. Sentinel Intelligence replaces that with a structured record that grows with the building every observation, work order, certificate, and decision attached to the asset it belongs to.
We don't sell the portal as a product. It's the substrate of every Sentinel engagement: the same data we use to run quarterly oversight is the data your council, manager, and broker get to read.
30+
PDFs replaced per building
7
Stakeholder roles supported
7
Modules in the portal
Canada
Data residency
Each module handles a distinct job, but they share the same building record underneath, so a deficiency logged in the field instantly updates the capital plan, the compliance ledger, and the council dashboard.
Module 01
Every building, structured from day one.
A single, versioned profile per building: assemblies, ages, drawings, warranties, manuals, key contacts, and ownership history. Replaces the binder of PDFs no one can find.
Inputs
Outputs
Module 02
From photo to work order, without retyping.
Every observation (quarterly inspection, trade callback, council report) is logged once, classified by system, severity, and risk, and tracked through to closure with photo evidence.
Inputs
Outputs
Module 03
Depreciation reports that stay alive.
Component inventory tied to remaining service life, replacement cost, and funding scenarios. The depreciation report becomes a working planning tool, refreshed continuously as the building changes.
Inputs
Outputs
Module 04
Strata Property Act §94, on a calendar.
Maps every statutory and insurance obligation (depreciation reports, fire/life safety, elevators, anti-tampering, envelope warranties) to a schedule with owners, evidence, and renewal alerts.
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Outputs
Module 05
One coordinated record across vendors.
Quotes, scopes, schedules, certificates of insurance, warranty docs, and sign-offs from every trade and consultant, attached to the deficiency or component they relate to, not buried in email.
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Outputs
Module 06
See one building in context.
Anonymized cross-portfolio analytics on deficiency rates, capital spend, envelope performance, and depreciation curves, so a strata management firm can see how one building compares to peers in age, type, and exposure.
Inputs
Outputs
Module 07
The right view for every reader.
Council, manager, owner, broker, and engineer each see a tailored slice of the same record. No PDF re-issues, no version mismatch. Read-only by default, with controlled export when paper is required.
Inputs
Outputs
A single sealant failure caught on a quarterly walk doesn't just become a line in a report, it propagates through the modules that care about it.
01
Inspectors and trades log observations, photos, and measurements directly into the portal, structured by system and assembly, not freeform notes.
02
The Deficiency Engine assigns severity, owner, and trade discipline. The Compliance Ledger checks whether the finding triggers a statutory obligation.
03
The Capital Planner updates remaining service life and reserve impact. The Trade Hub pulls quotes against the right scope and warranty terms.
04
Stakeholder Access serves the right view to council, manager, broker, and engineer. No version mismatch, no re-issued PDFs.
Council members shouldn't have to read a 200-page engineering report to make a budget decision. Brokers shouldn't need to re-underwrite from scratch every renewal. Each stakeholder gets a view tuned to the decisions they're actually making, drawn from the same source data.
Strata council
Building dashboard, open deficiencies, capital horizon, compliance status
Strata manager
Work orders, vendor coordination, document vault, council-ready summaries
Owner / portfolio
Cross-building rollups, spend benchmarks, reserve forecasts
Engineer / consultant
Assembly history, prior reports, evidence library, scoped read-write
Insurance broker
Risk profile, completed remediation, depreciation status, certificates
Trade contractor
Assigned scope, photos, sign-off, and warranty submission only
For a deeper walkthrough or to see a redacted live record from a real BC building, request a 30-minute portal demo.
Request a walkthrough →No. Sentinel Intelligence is included in every stewardship engagement. We use it to do the work, and you get to read it.
Canadian data centres, with role-based access controls and a full audit log of every read and write.
Yes. Every view exports to a clean, signed PDF on demand. But the live portal stays the source of truth.
You leave with a full export of your buildings' data, structured, not just PDFs. The record is yours.
No. It sits alongside it. Sentinel Intelligence focuses on the physical asset, while your PM software handles tenants, ledgers, and finance.
Book
Start with a single Initial Asset Assessment. See what proactive stewardship looks like on one of your buildings before you scale it across the portfolio.
